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REGISTRY CLERK (DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM)




DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
DRDLR is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DRDLR through the filling of posts. We reserve the right not to fill a position.

POST:
REGISTRY CLERK

REF NO:
3/2/1/2018/161
Directorate: Support Services

SALARY:
R152 862 per annum (Level 05)

CENTRE:
KwaZulu-Natal (Richards Bay District)

REQUIREMENTS:
Grade 12/Senior Certificate. Job related knowledge: Registry duties, practices as well as the ability to capture data and operate; Understanding of the legislative framework governing the Public Service; Storage and retrieval procedures in terms of the working environment. Job related skills: Planning and organisation; Computer literacy; Interpersonal relations; Flexibility; Communications skills (verbal and written). Team work. Working under pressure. Meeting deadlines.

DUTIES:
Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and outgoing correspondence. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Render an effective filing and records management service. Opening and close files according to record classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messenger to deliver to Post Office. Open and stamp maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittance to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of amount of letters franked. Process documents for archiving and/disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records of disposed documents.

NOTE:
African, Coloured, Indian and White males and Coloured, Indian and White females and Persons with disabilities are encouraged to apply

APPLICATIONS:
Applications must be submitted by clicking on the link to apply for the post above https://drdlr.erecruit.co/candidateapp/Jobs/Browse.aspx. Applications can also be submitted by post Private Bag X833, Pretoria, 0001 or hand it delivered to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria

NB:
DRDLR has launched an e-Recruitment System where applicants apply for a post on line. Kindly note that technical support is available from Graylink, Monday to Friday from 8:30 to 17.00 @ 021 424 8677 should you experience any difficulties with your online application. Please ensure that you submit your application before the closing date as no late applications will be considered. It would be appreciated if you can only upload those course certificates applicable to the post that you apply for. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by DRDLR. The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated.

CLOSING DATE: 25 MAY 2018 AT 16:00




Updated: May 15, 2018 — 9:40 pm
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