ADMIN CLERK, SECRETARY & REGISTRY CLERK JOBS

DEPARTMENT OF TRANSPORT

The Department of Transport in the Eastern Cape is an equal opportunity, affirmative action employer. Females and disabled persons are encouraged to apply. Employment Equity targets of the Department will be adhered to.

POST 38/94:
ADMIN CLERK (PRODUCTION): RESEARCH

REF NO:
DOT 28/09/2022

SALARY:
R176 310 – R207 681 per annum (Level 05)

CENTRE:
Head Office-KWT

REQUIREMENTS:

National Senior Certificate.

No previous experience required, however exposure in administration and gathering data will be an advantage.

Knowledge:

Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.

Knowledge and understanding of the legislative framework governing the Public Service.

Knowledge of working procedures in terms of the working environment.

DUTIES:

Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function).

Update registers and statistics.

Handle routine enquiries.

Make photocopies and receive or send facsimiles.

Distribute documents/packages to various stakeholders as required.

Collect documents/packages from various stakeholders as required.

Keep and maintain the filing system for the component.

Type letters and/or other correspondence when required.

Keep and maintain the incoming and outgoing document register of the component.

Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services.

Obtain quotations, complete procurement forms for the purchasing of standard office items.

Provide personnel administration clerical support services within the component: Keep and maintain personnel records in the component.

Arrange travelling and accommodation.

Support the management of payroll and distribution of payslips.

Ensure the distribution of assets and equipment.

ENQUIRIES:
can be directed to Mr M.L Ngcobo/Mrs N. Nyamakazi Tel No: 043 604 7455/7458

NOTE:
In terms of departmental EE targets, African females with disabilities are encouraged to apply.

POST 38/95:
SECRETARY: INTERNAL AUDIT

REF NO:
DOT 29/09/2022

SALARY:
R176 310 – R207 681 per annum (Level 05)

CENTRE:
Head Office-KWT

REQUIREMENTS:

National Senior Certificate with typing as a subject or any other training course/qualification that will enable the person to perform the work satisfactorily.

2 year’s relevant experience.

Knowledge:

Excellent language skills and the ability to communicate well with people at different levels and from different backgrounds.

Good telephone etiquette.

Computer literacy and be able to work will all Microsoft Applications and the related systems.

Sound organisational skills.

High level of reliability.

Excellent written communication skills.

Ability to act with tact and discretion.

Good grooming and presentation.

DUTIES:

Provide a secretarial support service to the office: Receive telephone calls and refer the calls to the correct persons.

Receive visitors to the office.

Co-ordinate appointments with the Appointments Secretary.

Types documents for the staff within the office.

Operate office equipment like fax machines and photocopiers.

Provides a clerical support service to the office: Liaise with travel agencies to make travel arrangements for the staff of the office.

Arrange meetings and events for the office.

Identify venues, invite role players, and organise refreshments.

Process the travel and subsistence claims of the staff of the office.

Draft routine correspondence and reports.

Administer matters like leave registers and telephone accounts.

Handle the procurement of standard items like stationary, refreshments etc.

Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain: Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.

Remain abreast with the procedures and processes that apply in the particular office.

ENQUIRIES:
can be directed to Mr M.L Ngcobo / Mrs N. Nyamakazi Tel No: 043 604 7455 / 7458

NOTE:
In terms of departmental EE targets, African females with disabilities are encouraged to apply.

POST 38/96:
REGISTRY CLERK (PRODUCTION): ADMINISTRATION SERVICES-MEC’S OFFICE

REF NO:
DOT30/09/2022

SALARY:
R176 310 – R204 612 per annum (Level 05)

CENTRE:
Head Office-KWT

REQUIREMENTS:

National Senior Certificate.

No previous experience required, however, exposure in the Registry environment will be an advantage.

Knowledge: Knowledge of registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service.

DUTIES:

Provide registry services. Attend to clients. Handle telephonic and other enquiries received.

Receive and register hand delivered mail/files.

Handle incoming and outgoing correspondence.

Receive all mail. Sort, register and dispatch mail.

Distribute notices on registry issues.

Render an effective filing and record management service.

Opening and close files according to record.

Classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files.

Complete index cards for all files.

Operate office machines in relation to registry function.

Open and Maintain Franking Register.

Frank post, record money, and update register on a daily basis.

Undertake spot checks on post to ensure no private post is included.

Lock post in post bags for messengers to deliver to Post Office.

Open and maintain admittance register.

Record all valuable articles as prescribed in the remittance register. Hand deliver and sign remittances to Finance.

Send wrong remittances back to sender via registered post and record reference number in register.

Keep daily record of amount of letters franked.

Process documents for archiving and/ disposal.

Electronic scanning of files.

Sort and package files for archives and distribution.

Compile list of documents to be archived and submit to the supervisor.

Keep records for archived documents.

ENQUIRIES:
Can be directed to Mr M.L Ngcobo/Mrs N. Nyamakazi Tel No: 043 604 7455/7458

NOTE:
In terms of departmental EE targets, African females with disabilities are encouraged to apply.

APPLICATIONS:
Please take note, NO hand delivered applications will be allowed as the department is currently using E-recruitment system. Applicants can apply online using www.ecprov.gov.za through e-recruitment system https://erecruitment.ecotp.gov.za

CLOSING DATE: 21 OCTOBER 2022

NOTE:

Applications must be posted on the new Z83 Form, a comprehensive CV, indicating three reference persons: Name and Contact Numbers, A relationship with reference, Furthermore, Applicants are only required to submit a Z83 form and a comprehensive CV.

Communication from the HR of the department regarding the requirements for certified documents will be limited to shortlisted candidates.

Therefore, only shortlisted candidates for a post will be required to submit certified documents (copies of Qualification(s) inclusive of Matric certificate, Identity document, Proof of registration, proof of citizenship if not RSA citizen) on or before the day of the interview following communication from HR.

Applicants must note that further Personnel Suitability checks will be conducted on short-listed candidates and that their appointment is subject to the outcome of these checks which include security clearance, security vetting, qualification verification and criminal record checks. Reference checks will be done on nominated candidate(s).

Note that correspondence will only be conducted with the short-listed candidates. If you have not been contacted by the Department of Health within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful.

We thank all applicants for their interest. People with disabilities are encouraged to apply for these posts. To obtain more information on requirements and functions: visit www.ecprov.gov.za or www.dpsa.gov.za or www.ectransport.gov.za