ADMINISTRATION CLERK JOBS

DEPARTMENT OF HEALTH

In line with the Employment Equity Plan of the Department of Health it is our intention with this advertisement to achieve equity in the workplace by promoting equal opportunities and fair treatment in employment through the elimination of unfair discrimination.

POST 27/296: ADMINISTRATION CLERK: SUPPORT (WARDS)

West Coast District

SALARY: R176 706 per annum

CENTRE: Vredenburg Hospital

REQUIREMENTS: Minimum educational qualification: Senior Certificate (or equivalent). Experience: Appropriate experience in office administration, financial and procurement administration. Inherent requirements of the job: Willingness to work shifts, weekends and public holidays and perform overtime when and as required. Competencies (knowledge/skills): Good verbal, written and interpersonal communication skills in at least two of the three official languages of the Western Cape. Practical experience in computer skills (MS Word and Excel). Maintain and exercise confidentiality of patient’s information at all times. Good interpersonal relations, organisational skills and customer care. Knowledge of the information systems i.e. Clinicom. Knowledge of LOGIS, Staff information system e.g. NIMS and the Mental Health Act; 17 of 2007.

DUTIES: Effective and efficient patient administration through liaison with clients, record keeping, documentation, faxing, filing, correspondence and telephone enquiries; keeping notice boards tidy. Effective and efficient patient administration including checking that all patients are admitted, discharged and transferred on Clinicom/information system and that prescription charts are sent to pharmacy. Ensure that all fees and administrative related documents are signed, ensuring availability of folders and necessary documents for admission. Management of material resources, assets and ordering ward stock via LOGIS/procurement system. Information management – data collection, capturing thereof and ensure timeous submission of statistics. Support to supervisor and colleagues with administration tasks which includes typing, filing, faxing and correspondence, deal with telephone enquiries, keep notice board tidy and act as secretariat in various meetings.

ENQUIRIES: Ms AL Nel Tel No: (022) 709-7210

NOTE: No payment of any kind is required when applying for this post.

POST 27/297: ADMINISTRATION CLERK: SUPPORT (REHABILITATION)

Chief Directorate: Rural Health Services

SALARY: R176 310 per annum

CENTRE: George Regional Hospital

REQUIREMENTS: Minimum educational qualification: Senior certificate (or equivalent). Inherent requirements of the job: Valid (code B/EB) driver’s license. Willingness to work overtime when required. Experience: Appropriate experience in frontline management and general administration experience. Appropriate experience supervision and/or orientation of interns. Appropriate experience in Clinicom, and LOGIS. Competencies (Knowledge/Skills): Good verbal and written communication skills in at least two of the three official languages of the Western Cape. Ability to work under pressure and apply internal policies and procedures. Excellent organisational, time management, interpersonal and problem-solving skills. Computer literate in Microsoft package with experience in Clinicom and LOGIS.

DUTIES: General frontline duties. Control various documents for completeness and correctness and filing. Complete patient related documentation and appointment bookings and maintain various statistics. Effective and efficient communication and group functioning to support the allied health personnel with non-clinical functions. Effective management of stock, assets, and infrastructure of allied health departments to ensure effective functioning services. Orientation and providing training to interns and new staff.

ENQUIRIES: Ms EV Bruinders Tel No: (044) 802 4389

NOTE: No payment of any kind is required when applying for this post.

POST 27/293: PERSONAL ASSISTANT TO THE DIRECTOR -NURSING (SENIOR MANAGER NURSING)

SALARY: R261 372 per annum

CENTRE: Groote Schuur Hospital, Observatory

REQUIREMENTS: Minimum educational qualification: An appropriate accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided). Qualifications on a higher NQF level may also be accepted on condition that the subjects of the qualification align to the functions. Experience: Appropriate experience in rendering secretarial support to Senior Management in a hospital environment. Competencies (knowledge/skills): Secretarial and office Management. High level proficiency in computer literacy (Office Suite, i.e. Word, Excel, Outlook and PowerPoint. Compilation of documents and spreadsheets. Excellent typing and organisational skills. Ability to work independently. Ability to execute duties accurately and thoroughly. Good interpersonal skills and be ability to work under pressure. Excellent verbal and written communication skills in at least two of the three official languages of the Western Cape. Ability to function as a team. Ability to execute duties accurately and thoroughly. Ability to interact with people at all levels.

DUTIES: Provide a secretarial support service to the Senior Manager -Nursing. Ensure effective functioning of the office of the Senior Manager Nursing. Render oversight and support to administrative staff supporting the office of the Senior Manager. Provide diary management and meeting support to the manager: taking minutes, arrange meetings, collation of documents, liaison with Statutory Bodies and other stakeholders. Ensure effective and efficient administrative support to the manager: typing, filling of documents / reports, collate / compile reports. Relief and other related duties. Assist the Senior manager Nursing with Agency and Overtime budget administrative support. Manage electronic document tracking system. Typing of documents, reports and correspondence. Effective records management and filing systems. Effective use of resources and consumables.

ENQUIRIES: Mr A Mohamed Tel No: (021) 404-2071

NOTE: No payment of any kind is required when applying for this post.

POST 27/294: PERSONAL ASSISTANT: OFFICE OF THE SENIOR MANAGER NURSING (DIRECTOR)

SALARY: R261 372 per annum

CENTRE: Tygerberg Hospital, Parow Valley

REQUIREMENTS: Minimum educational qualification: An appropriate accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided). Qualifications on a higher NQF level may also be accepted on condition that the subjects of the qualification align to the functions. Experience: Appropriate experience in rendering a support service to Senior Management in a hospital environment. Inherent requirement of the job: Valid Code (B/EB) drivers’ license. Ability to function in a team. Ability to execute duties accurately and thoroughly. Ability to interact with people at all levels. Competencies (knowledge/skills): Secretarial and Office Management. Document and Spreadsheet compilation. Excellent interpersonal and administrative organisational skills. Advanced knowledge in Excel, MS Word, PowerPoint, and Outlook Office. Excellent verbal and written communication skills in at least two of the three official languages of the Western Cape.

DUTIES: Ensure effective functioning of the office of the Senior Manager Nursing. Render oversight and support to administrative staff supporting the office of the Senior Manager. Provide diary management and meeting support to the manager: taking minutes, arrange meetings, collation of documents, liaison with Statutory Bodies and other stakeholders. Ensure effective and efficient administrative support to the manager: typing, filling of documents / reports, collate / compile reports. Relief and other related duties.

ENQUIRIES: Ms F Marthinus Tel No: (021)938-4055.

NOTE: No payment of any kind is required when applying for this post.

APPLICATIONS: Applicants apply online: www.westerncape.gov.za/health-jobs (click “online applications”)

CLOSING DATE: 05 August 2022

NOTE: It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference.