ADMINISTRATIVE ASSISTANT: OFFICE OF THE DIRECTOR-GENERAL
CLOSING DATE: 26 April 2019
DEPARTMENT OF MILITARY VETERANS
REF NO: DMV04/04/2019
SALARY: R208 584 – R245 694 per annum (Level 06) plus benefits
CENTRE : Pretoria REQUIREMENTS : A national diploma or equivalent tertiary qualification in office management or relevant field is a requirement and minimum of 2 years’ experience at clerical or senior clerical level or as an intern in relevant field. Knowledge, skills, training and competencies required: Basic organizational skills, communication and interpersonal skills. Incumbent must be a lateral thinker with excellent analytical skills, numerical and reporting writing skills, and excellent demonstration of end– user computer skills, Ms Word, Excel, Access and Power Point. The incumbent must be able to work independently and in possession of a valid driver’s licenses.
DUTIES: Provide secretariat support services, type documents, take minutes during meetings, compile and distribute agendas and minutes, circulate and collect attendance registers during meetings, receive and re-route incoming calls, record and relate massages. Operate and ensure that office equipment is in good working order, coordinate and schedule meetings, coordinate the provision of refreshments and water during meetings, follow-up with the supervisor regarding scheduled meetings and appointments, manage the cancellation and rescheduling of appointments. Provide records management and filing services, ensure the effective flow of information to and from the office, receive and register incoming correspondence, file and safe keep documents in line with the file plan and other relevant regulations and practice, register and distribute outgoing correspondence, maintain the confidentiality of documents. Receive clients and visitors, receive and seat visitors, provide refreshments to clients and visitors where necessary, respond to general enquiries of visitors, manage the tidiness of the office. Provide administrative and logistical support services. Order stationary for the office. Serve as a chief user clerk and coordinate the procurement of Office supplies, computer consumables and stationary for the office, check invoices for correctness and certify them for payment, coordinate the payment of invoices, make bookings for venues, accommodation and manage travel arrangements, ensure the processing of S&T and overtime, collate and compile reports and any other information as requested, obtain the necessary signatures on documents, scrutinise documents to determine actions, manage the leave register and the submission of leave forms for the office, monitor budget spending for the office in order to note under and over utilisation, collect and coordinate all documents that relate to the budget and funding requirements.
APPLICATIONS: Please forward your applications, quoting the relevant reference number, to the Department of Military Veterans, Private Bag X943, Pretoria, 0001 or hand deliverer at Department of Military Veterans corner 328 Festival & Arcadia Streets, Hatfield, Pretoria, 0001.
FOR ATTENTION: The Director: Human Resource Management
NOTE: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as copies of all qualification(s), Matric certificate must also be attached and ID-document and Driver’s license (where applicable). Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Short listed candidates will be subjected to screening and security vetting to determine the suitability of a person for employment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). No faxed or e-mailed applications will be considered.
ENQUIRIES: Ms Dineo Masemola / Mr Caiphus Mailula Tel No: (012) 765 9454
NOTE: Shortlisted candidates may be required to make a presentation to the interview panel and undertake a writing test.