ADMINISTRATIVE CLERK (DEPARTMENT OF HIGHER EDUCATION AND TRAINING)

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

 

POST 32/27:
ARTISAN DEVELOPMENT ADMINISTRATIVE CLERK

REF NO:
2018/046

SALARY:
R163 563 per annum (Level 05) plus benefits applicable to the Public Service. (College appointment.)

CENTRE:
Central Office

REQUIREMENTS:
A Grade 12 NCV L4 or equivalent qualification with a three-year diploma/degree as an added advantage. A minimum of one-year experience. Knowledge of: QCTO, NAMB and SETA accreditation requirements; monitoring and evaluation systems, particularly IT-based; operational and delivery mandates with respect to technical and vocational education and training institutions. Proven computer literacy, including MSWord, MSExcel and MSPowerPoint. Proven administrative skills and a track record in the preparation of documents, presentations, reports and databases. Proven office administration skills relating to record keeping. Good organisational skills with a demonstrable ability to prioritise workload and work methodology efficiently and accurately to meet deadlines and manage conflicting priorities. Good communication skills, verbal and written. Advantageous: Project Management Qualification. Valid driver’s license.

DUTIES:
Office Administration: Receive and refer calls. Relay messages to the relevant persons. Render support services. Provide electronic and other communication channels for project stakeholders. Establish and maintain record and documentation keeping system. Render administrative support services to the unit. Data Capturing and Reporting: Perform data capturing duties. Type documents for the unit. Render support services in reporting for meetings. Maintain and update occupational programme databases with student, programme and general information. Provide business information services and technical support to team members in the unit and industry. Generate and summarise requisition and purchasing reports relating to occupational programme delivery. Participate in regular unit meetings, informing colleagues of all matters pertaining to student performance. Project Administration: Render support services to student stipends. Render support services with scheduling of key milestones and critically activity dependencies. Reconcile statistical and progress report. Information: Maintain and create a systematically information storage system in hard copy as well as electronically. Maintain good housekeeping principles. Financial Management: Reconcile up-to-date records of the units finances. Maintain records of units’ financial reports. Stakeholder Engagement: Organise the stakeholder engagement process. Distribute feedback to stakeholder groups. Record and report on review and renew accreditation status. Arrange employers to negotiate student placement and to make sure they comply with quality assure requirements. Maintain a data base of recruited employers for placement of students. Liaise with the SETA registered Moderator and Assessor. Attend trainings and all workshops to keep abreast with the changes. Prepare administrative documents for site visits, verification and accreditation processes.

ENQUIRIES:
Mrs NNF Khanyile, Tel No: (035) 902 9532

APPLICATIONS:
uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900 or alternatively, applications can be hand-delivered to the Central Office, Naboomnek, Arboretum, Richards Bay 3900

NB:
Applications must be submitted on form Z83 (available at www.umfolozicollege.co.za, from schools, colleges and government departments) and must be completed in full and page 2 duly signed. Clear indication of the post and reference number that is being applied for must be indicated on your Z83 and covering letter. A recent, comprehensive Curriculum Vitae. Certified copies of all original qualifications (Matric Certificate or equivalent qualification must also be attached) and academic records, your ID Document and valid driver’s license (certification must be within the last 3 months). NonRSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). A separate application must be submitted for each post that you are applying for. Late (received after closing date and time), incomplete, emailed and faxed applications will not be considered. The employer is an equal opportunity affirmative, action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan. The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to short-listed candidates. All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful.

CLOSING DATE: 30 AUGUST 2018 AT 16:00

Updated: August 13, 2018 — 20:15