Personal Assistant

Department of Human Settlements
Tshwane Region
refs/002495
Personal Assistant to Regional Head
Directorate Tshwane Region
Package R226 611.00 per annum (6 months contract)
Requirements
Matric plus Secretarial Diploma/ Public Administration Diploma/NQF Level 5. 3 – 5 years’ experience in rendering support services to a Senior Manager. Competencies- language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills.
Duties
Provide a professional secretariat support function; general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers and stakeholders; ensure effective flow of information and documents to and from the unit. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops. Report writing; manage the overall procurement processes for the unit; coordinate and administer payment of service providers; manage monthly expenditures on goods procured and handling of petty cash; manage the leave register and telephone accounts for the unit and ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and, conduct follow-ups with reports. Be proficient in the use of Microsoft applications such as excel, power point, word, Outlook.
Notes
People with disabilities are encouraged to apply. It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Applications should be submitted strictly online at www.gautengonline.gov.za and it should be accompanied by a Z83, comprehensive Curriculum Vitae (CV) as well as certified copies of qualifications and Identity. Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
Enquiries Ms Zodwa File – (012) 303 – 3302
Number of Posts 1
Closing Date 2018/02/22
Criteria Questions
Do you have Matric plus Secretarial /Public Administration Diploma NQF Level 5?
Do you have 3-5 years experience in rendering support to a Senior Manager?
Do you possess the following skills:language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills?
                          
PLEASE NOTE:Due to the large number of applications we envisage receiving, applications will not be acknowledged, If you do not receive any response within 3 months, please accept that your application was not successful.

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Updated: February 11, 2018 — 21:53