Personal Assistant

Department of Health
Charlotte Maxeke Johannesburg Academic Hospital
REFS/001648
Personal Assistant
Directorate Clinical Service
Package R 226 611 per annum (plus benefits)
Requirements
Matric or equivalent with 10 years appropriate experience or Relevant tertiary qualifications with 2 years experience. 2-5 years secretarial experience is essential in office of Clinical Service Management Office. Excellent organizational skills, ability to multi-task, excellent communication, and report writing skills, ability to work under pressure, professional etiquette to present the senior manager’s office. High level of reliability and ethics and commitment to work beyond call of duty. Excellent computer skills in Microsoft packages. Maintain confidentiality in the office. Ability to act with tact and discretion.
Duties
Provide administration and overall secretarial/receptionist support to the Clinical Director’s office. This will, inter alia entail the following: – Establish and maintain efficient administration system for work coordination. Office management, diary management, organize and plan logistics for meetings, take minutes and ensure proper keeping. Ensure strategic decisions taken in meeting are auctioned timeously. Organize refreshments for visitors and other stakeholders that may engage with the office. Screen correspondence that telephone calls. Receive and direct correspondence to relevant managers or department. Create and maintain an appropriate filling system. Operates office equipment like fax machines and photo copiers. Handle the procurement of standards items like stationary, refreshments etc. Remains abreast with the procedures and process that apply in the office of the clinical Director. Studies the relevant Public Service and department prescripts/policies and other documents to ensure that the application therefor is understood properly. Drafts routine correspondence and reports if required. Collects all relevant documents to ensure the Clinical Director is prepared for meeting and understanding of cost containment. Supervision and coordination of clinical secretariat service.
Notes
The Department of Health is committed to the achievement and maintenance of diversity and equity employment, especially of race, gender and disability. Application must be submitted on a Z83 form with a C.V, Certified copies of I.D, and Qualifications to be attached. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Successful candidates will undergo a medical screening test. Applications should be submitted at the Charlotte Maxeke Johannesburg Academic Hospital, Admin Building first floor, Room 7. No 17 Jubilee Road, Parktown.
Enquiries Ms. L. Senyolo, Tel (011) 488 4777
Number of Posts 1
Closing Date 2017/09/29
Criteria Questions
1. Do you have matric plus an appropriate 3 years Degree or Diploma in administration or a secretarial diploma?
2. Do you have 3-5 years secretarial experience is essential in office of senior Hospital Medical Manager?
3. Do you have excellent organizational skills, ability to multi-task, excellent communication, and report writing skills, ability to work under pressure, professional etiquette to present the senior manager’s office?
4. Do you have high level of reliability and ethics and commitment to work beyond call of duty?
5. Do you have excellent computer skills in Microsoft packages?
                         
PLEASE NOTE: Due to the large number of applications we envisage receiving, applications will not be acknowledged, If you do not receive any response within 3 months, please accept that your application was not successful.
Updated: September 15, 2017 — 05:36