PROJECT ADMINISTRATOR (DEPARTMENT OF HIGHER EDUCATION AND TRAINING)

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

POST:
PROJECT ADMINISTRATOR CURRICULUM SERVICES

REF NO:
2018/039

(College appointment, fixed term contract for 1 year)

SALARY:
R152 862 per annum (Level 05)

CENTRE:
Central Office, Curriculum Services

REQUIREMENTS:
NCV Level 4 Office Administration/Senior Certificate or equivalent qualification. Human Resource Management N4 to N6 certificates. Eighteen months’ administration experience with human resource duties. Proven interpersonal skills and good verbal and written communication in English. Proven office administration skills relating to client relations and liaison, function organisation, equipment management, logistical scheduling, telephone etiquette, minute taking, filing and recordkeeping. Proven computer literacy in MSWord, MSExcel and 34 MSPowerPoint. Advantageous: 3-year National Diploma Human Resource Management

DUTIES:
Office Administration: Type reports/plans/letters/ presentations and other correspondence. Schedule meetings and arrange venues, invitations, refreshments. Take minutes at meetings, when requested. Answer interpersonal communication and queries. Administer the requisition and utilisation of office equipment, consumables and furniture. Maintain filing and records. Assist at reception, when necessary. Data capturing: Capture data. HRM Administration: Conduct sifting, shortlisting and interview meetings of appointments. Execute personnel suitability checks. Consolidate and submit new appointment documentation and check correctness of remuneration according to approved salary scales. Capture appointments, terminations and other transactions on the VIP system. Submit allowance and deduction documentation. Administer the performance management and appraisal process. Consolidate and submit all human resource information and documentation to the Central Office. Follow-up and resolve all human resource administration queries and issues emanating from project staff. Check all leave forms for correctness. Capture leave forms on VIP. Issue and follow-up letters to staff members in connection with non-compliance of leave processes. Capture TVETMIS annual survey at Central Office HRM&D Unit. Collect College payslips with Salary Reports at Central Office to distribute payslips to staff members. Return signed Salary reports within five working days to Payroll. Type and draft letters, memoranda and submissions. Render professional advice to line function on the effective and efficient interpretation and implementation of the college policies and other related prescripts. Compile statistics, update databases and provide requisite reports. Termination Administration: Administer the termination process. Complete and issue certificates of service.

ENQUIRIES:
Miss SR Zulu, Tel No: (035) 902 9577

APPLICATIONS:
uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900 or alternatively, applications can be hand-delivered to the Central Office, Naboomnek, Arboretum, Richards Bay 3900

NB:
Applications must be submitted on form Z83 (available at www.umfolozicollege.co.za, from schools, colleges and government departments) and must be completed in full and page 2 duly signed. Clear indication of the post and reference number that is being applied for must be indicated on your Z83 and covering letter. A recent, comprehensive Curriculum Vitae. Certified copies of all original qualifications (Matric Certificate must also be attached) and academic records, your ID Document and valid driver’s licence (certification must be within the last 3 months). Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). A separate application must be submitted for each post that you are applying for. Late (received after closing date and time), incomplete, emailed and faxed applications will not be considered. The employer is an equal opportunity affirmative, action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan. The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to shortlisted candidates. All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful.

CLOSING DATE: 03 JULY 2018 AT 16:00

Updated: June 19, 2018 — 20:38