SECRETARY (DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM)

DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
DRDLR is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DRDLR through the filling of posts. We reserve the right not to fill a position.

POST 32/44:
SECRETARY

REF NO:
3/2/1/2018/249

Directorate: Property Management

SALARY:
R196 407 per annum (Level 06)

CENTRE:
Western Cape (Cape Town)

REQUIREMENTS:
Grade 12 Certificate or an equivalent or any other training course/qualification that will enable the person to perform the work satisfactory. Relevant experience in a secretarial environment. Advanced Computer Literacy (MS Word, MS Excel, Power Point, Outlook etc.). Job related skills: Good telephone etiquette; Sound organizational and good people skills; Ability to work under pressure as well as the willingness to work irregular hours; Language skills and ability to communicate well with people at different levels and from different backgrounds; High level of reliability; Basic written communication skills; Ability to act with tact and discretion.

DUTIES:
Provide a secretariat/receptionist support service to the Director. Receive and refer the calls to the respective role players. Diary management. Typing of documents for the Director and managers within the Unit. Operate office equipment e.g. Fax machines and photocopiers. Provide clerical support to the Director. Liaise with travel agencies and manage travel arrangement for the Director. Arrange meetings and events for the Director and staff in the Unit. Process the travel and subsistence claims for the Directorate. Processing of all invoices for the Directorate. Minute taking. Draft routine correspondence and reports. Filing and administration of leave registers and telephone accounts. Distribute all incoming and outgoing documents. Procurement of standard items like stationery, refreshments etc. Remain up to date with regard to prescripts/policies and procedures applicable to her/his work environment to ensure efficient and effective support to the Director. Keep abreast with the procedures and processes that apply in the office of the Director.

APPLICATIONS:
Applications can also be submitted by post Private Bag X10, Mowbray, or Hand delivered at 1st floor No. 14 Long Street, Cape Town.

NOTE: African, Coloured, Indian and White males and Coloured, Indian and White females and Persons with disabilities are encouraged to apply

APPLICATIONS:
Online applications can be submitted on https://drdlr.erecruit.co/candidateapp/Jobs/Browse.aspx. Kindly note that technical support is available from Graylink, Monday to Friday from 8:30 to 17.00 @ 021 424 8677 should you experience any difficulties with your online application.

NB:
DRDLR has a dual applications system where applicants can apply online via the eRecruitment System or manually submit a Z83 obtainable from any Public Service department that should be accompanied by a comprehensive CV (previous experience must be comprehensively detailed) and certified (certification must not be older than 12 months) copies of qualifications, service certificates (in case of an OSD post), identification document and permanent residency/work permit. Please ensure that you submit your application before the closing date as no late applications will be considered. It would be appreciated if you can only upload/attach those course certificates applicable to the post that you apply for. Failure to submit the requested documents may result in your application not being considered. If you manually apply for more than one post in the DRDLR, please submit a separate manual application form for each post. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by DRDLR. The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated.

CLOSING DATE: 24 AUGUST 2018 AT 16:00

Updated: August 13, 2018 — 20:31