SECRETARY, HR CLERK & ADMINISTRATION CLERK JOBS

DEPARTMENT OF CORRECTIONAL SERVICES

POST 39/68:
SECRETARY

NUMBER OF POSTS:
7 POSTS

SALARY:
R176 310 per annum

CENTRE:

National Head Office, Pretoria: Directorate: Legal Contract Management (Ref No: HO 2022/10/64)

National Head Office, Pretoria: Directorate: Functional and Management Training (Ref No: HO 2022/10/65)

National Head Office, Pretoria: Directorate: Security Management Services (Ref No: HO 2022/10/66)

National Head Office, Pretoria: Office of the CDC Community Corrections (Ref No: HO 2022/10/67)

National Head Office, Pretoria: Office of the DC Personal Corrections (Ref No: HO 2022/10/68)

National Head Office, Pretoria: Directorate: Risk Profile Management (Ref No: HO 2022/10/69)

National Head Office, Pretoria: Directorate: HR Support (Ref No: HO 2022/10/70)

REQUIREMENTS:

Grade 12 with typing as a subject or any other training course or qualification that will enable the person to perform the work satisfactorily.

Computer literate.

Competencies And Attributes:

Honesty and integrity.

Attention to detail.

Plan and organize.

Punctuality and confidentiality.

Service delivery and client orientation.

Excellent communication skills (written and verbal).

Ability to work under pressure.

Ability to coordinate and organize work related tasks.

Good telephone etiquette.

High level of reliability.

Ability to act with tact and discretion.

DUTIES:

Execute office and general administrative duties.

Screen and answer telephone calls.

Type correspondence.

Compile documentation and presentations.

Ensure proper record management through effective filling systems.

Manage electronic document tracking system.

Maintain diary and manage appointments.

Responsible for the management of document tracking system.

Arrange and coordinate meetings, workshops etc.

Facilitate the procurement of office equipment such as stationery.

Perform all such tasks and duties related to the role.

Make all transport arrangements for conferences, courses, meetings and hearings away from the office.

Management of assets.

ENQUIRIES:

Mr Mokotjo TN Tel No: 012 307 2039

Mr Y Naidoo Tel No: 012 307 2079

Ms TP Baloyi Tel No: 012 305 8589

Ms Khumalo NS Tel No: 012 307 2174.

POST 39/67:
HR CLERK: PERSONNEL ADMINISTRATION

REF NO:
HO 2022/10/63

SALARY:
R176 310 per annum

CENTRE:
Zonderwater Training College

REQUIREMENTS:

Grade 12 or equivalent.

Experience in a comparable environment will be an added advantage.

Computer literate.

Competencies And Attributes:

Problem solving skills.

Interpersonal relations.

Punctuality.

Policy implementation.

Conflict resolution.

Communication skills.

Integrity and honesty.

Friendly and adaptability.

Confident. Self-discipline.

Ability to work under pressure.

Punctuality.

Policy implementation.

Assertiveness.

Influence and impact.

Ability to network.

DUTIES:

Administer the implementation of HR policies such as leave administration, state accommodation, performance management, development system grievances, disciplinary procedures, injury on duty, transfers and termination of services.

Communication policy matters.

Arrange personnel meetings.

Update and maintain Z8, Z168 and compiling duty list.

Compile G224.

Capture and process PERSAL transactions.

Process leave gratuities. Management of assets.

ENQUIRIES:

Mr Mokotjo TN Tel No: 012 307 2039

Mr Y Naidoo Tel No: 012 307 2079

Ms TP Baloyi Tel No: 012 305 8589

Ms Khumalo NS Tel No: 012 307 2174.

POST 39/66:
ADMINISTRATION CLERK

REF NO:
HO 2022/10/62

Directorate: Policy and Procedure Coordination

SALARY:
R176 310 per annum

CENTRE:
National Head Office, Pretoria

REQUIREMENTS:

Grade 12 or equivalent.

Experience in a comparable environment will be an added advantage.

Computer literate.

COMPETENCIES AND ATTRIBUTES:

Conversant with acts and policy/legislation.

Problem solving and decision making.

Ability to interpret policy/legislation.

Report writing.

Time management.

Confidentiality.

Understanding of public service policy and legislative framework.

Service delivery and client orientation. Integrity and honesty.

Assertiveness and willingness to travel.

Influence and impact.

Ability to network.

DUTIES:

Provide administrative support functions.

Ensure compliance and execution of logistical functions.

Effective administration and arrangement of transport (air and hired vehicles) and accommodation. Ensure all documents are filed accordingly.

Safe keeping of files.

Ensure compliance and execution of financial functions.

ENQUIRIES:

Mr Mokotjo TN Tel No: 012 307 2039

Mr Y Naidoo Tel No: 012 307 2079

Ms TP Baloyi Tel No: 012 305 8589

Ms Khumalo NS Tel No: 012 307 2174.

APPLICATIONS:

All applications must be forwarded to: National Head Office: Department of Correctional Services, Post Advertisement Section, Private Bag X136, Pretoria, 0001

OR

Hand deliver at: 124 WF Nkomo Street, Poyntons Building, Cnr WF Nkomo and Sophie De Bruyn Street, Pretoria, 0001 (Previous: Cnr Church and Schubart Street).

CLOSING DATE: 31 OCTOBER 2022 AT 15H45.

NOTE:

Indicate the reference number and position you are applying for on your application form (Z83) and post your complete application to: Before you apply: All costs associated with an application will be borne by the applicant. The Department of Correctional Services is an equal opportunity employer.

The Department will take into consideration the objectives of Section 195 (1) (i) of the Constitution of the Republic of South Africa, 1996 (Act 108 of 1996) and the Employment Equity Act, 1998 (Act 55 of 1998) in filling of these vacancies. It is our intention to promote representivity in respect of race, gender and disability through the filling of these positions. In support of this strategy, applicants need to indicate race, gender and disability status on the application form/CV. Applicants who have retired from the Public Service with a specific determination that they cannot be re-appointed or have been declared medically unfit will not be considered.

Please take note that correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application is unsuccessful. Please do not call the department to enquire about the progress of your application. Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification, and criminal records verification.

Appointment to some of these posts will be provisional, pending the issue of a security clearance. If you cannot get a security clearance, your appointment will be re-considered/possibly terminated. Finger prints may be taken on the day of interview. The Department of Correctional Services reserves the right not to fill any of these advertised posts. Applications: Applications must be submitted on the new Z83 form (Public Service application form) obtainable from any Public Service department and must be completed in full.

Only a detailed CV should be attached to your application form. Only shortlisted candidates will be required to submit certified copies not older than 6 months of qualifications and other related documents on or before the day of the interview. Please send a separate and complete application for each post you apply for, stating the correct reference for each position you are interested in. Faxed and e-mailed applications will not be accepted. Candidates must comply with the minimum appointment requirements. CV’s should be aligned to reflect one’s degree of compliance with the advert requirements and responsibilities.