SECRETARY REF NO: HR/SEC4/04 (4 POSTS)
SALARY: R173 703 – R204 612 per annum
CENTRE: MISA Head Office, Centurion
REQUIREMENTS: An appropriate Matric certificate and any other computer training course or qualification that will enable the person to perform the work satisfactorily. Core Competencies: Good telephone etiquette. Computer literacy. Sound organizational skills. Good people skills. High level of reliability. Language skills and the ability to communicate well with people at different levels and from different backgrounds. Basic written communication skills. Ability to act with tact and discretion. Good grooming and presentation. Process Competencies: Knowledge Management. Service Delivery Innovation. Problem Solving and Analysis. Client Orientation and Customer Focus. Communication. Technical Competencies: Understanding of Public Service Regulations. Computer literacy.
DUTIES: The successful candidate will perform the following duties: Provides a secretarial support service to the Chief Director: Records appointments and events in the diary of the Chief Director; Type documents for the Chief Director and other staff within the Chief Directorate; Operates office equipment like photocopiers. Provides Clerical support service to the Chief Director: Liaise with travel agencies to make travel arrangements; Arrange meetings and events for the Chief Director and staff in the Chief Directorate, Identifies venues, invites roles players, organize refreshments and sets up schedules for meetings and events; Processes the travel and subsistence claims for the Chief Directorate; Processes all invoices that emanate from the activities of the work of the Chief Director; Records basic minutes of the meetings of the Chief Director where required; Drafts routine correspondence and reports; Does the filing of documents for the Chief Director and the Chief Directorate where required; Administer matters like the leave register and the telephone account; Receives, records and distributes all incoming and outgoing documents; Handles the procurement of standard items like stationery, refreshments, etc. Collects all relevant documents to enable the Chief Director to prepare for the meeting. Remains up to date with regard to prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the Chief Director: Studies the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly; Remains abreast with the procedures and processes that apply in the office of the Chief Director.
ENQUIRIES : Mr Jabulani Hadebe Tel No: (011) 763 1103/ Nommiselo Mtini/ Fulufhelo Museisi Tel No: (012) 8485305/5379
APPLICATIONS: Please forward your application, quoting the relevant reference number, to HR-SEC4firstname.lastname@example.org
CLOSING DATE: 04 January 2021
NOTE: All applicants must be SA citizens/ permanent residents. Applications must be submitted on Z83 form obtainable from any public service department or on the internet at www.gov.za/documents and must be accompanied by a recently updated comprehensive CV (with contactable references and certified copies of all qualifications, Identity Document (ID) not older than three months, including Drivers’ licence (where it is required). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA) and the evaluation certificate from SAQA must be attached. Failure to sign Z83 and submit the requested documents will result in your application not being considered. Candidates whose appointments will promote representatively in terms of race, gender and disability will receive preference. Correspondence will only be entered into with short-listed applicants. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification and previous employment verification). Note: All shortlisted candidates for Senior Management Service posts will be subjected to a technical exercise that intends to test relevant technical elements of the job. The successful candidate will be required to sign an annual performance agreement, disclose his/her financial interests and be subjected to security clearance and One of the minimum entry requirements for SMS is the pre-entry certificate. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme. MISA invites suitable candidates to apply for the following positions, based in MISA Head Office in Centurion, Pretoria and other Provinces.