G4S CASH SOLUTIONS – SOUTH AFRICA
Post: ADMINISTRATION CLERK
Salary: Market Related
Closes: 25 Jun 2022
Job Type: Full Time and Permanent
Business Unit: South Africa – Cash Solutions
Region / Division: Africa
G4S Cash Solutions (SA), a leading provider of integrated cash management solutions, has a vacancy for an Administration Clerk based at our operations in Klerksdorp.
Reporting to the Branch Administrator, this role is responsible to maintain administrative support to the branch.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgment in the pursuit of the achievement of the goals of the organisation, and understanding the role which facilities management plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
Stationery and grocery orderingStationery and grocery stock-takingIssuing of stationery to departmentsFollow up and resolve order and delivery problems
Salary Movement Form/Requisition submissionsMaintaining office leave planner (and leave form file)Time Cards capturingEasy Roster Administration and consolidation of all departments timesCheck Earnings Analysis for salary correctness.Maintaining an accurate filing system, ensuring all Personnel records are in place, including personal data, tax information, attendance records, and other benefit information.Maintain HR related correspondence,Provide information during auditing, andCollate upload accident reports COID sites and submit forms.Keep track of changes in employee status. This includes employee transfers, wage and benefit changes, address changes, license or certifications and reason for termination.Compliance with WCA requirements wrt:Completion of forms and submissionCompany reporting requirementsFollow-up on progress of claims on-line (COID)Compliance with NBCRFI requirements wrt:Submit leave forms and sick leave to NBCRFIAdministration of Leave/Sick leave and Wellness Fund.Check the VIP clocking times on a weekly basis to ensure correctness, and place the times in a visible area for the Operational staff to check and verify. Check the Earnings Analysis on a monthly basis to check the correctness thereof before the employees are paid (Check Unpaid Absences, Overtime and deductions)
Maintain accurate records for all vehicles with regards to:AccidentsDistribution and monitoring of Fuel CardsDriver’s license recordsMaintenance records of vehiclesE-tagsEnsure all records are filed in a suitable and orderly mannerLiaison with Transport providers with regards to all leased vehiclesEnsuring all vehicles licenses are up to date.
Ensuring accuracy of invoices and deliveriesCapturing of all invoices on SAPLiaison with Head Office with regards to payments of creditors
Maintaining an effective and up-to date filing system for hr, fleet and accountsAdmin related Ad-hoc requests. Any other function that may be asked of you from time to time that may not be within your scope of work.
Health and Safety
Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.Participate in safety forums created by company for example safety meetings and safety talksReport all safety incidents to the relevant peopleDiscuss all safety incidentsFollow-up on any activities assigned through safety meeting/committee/representative/managementAttend safety education and refresher programmesComply with safety policies and procedures at workplace Distribute safety information as and when requiredWear protective clothing all the time
THE IDEAL CANDIDATE:
- Minimum Qualifications and Experience
- MatricMinimum 2 years Office Administration experienceComputer literacy e.g. MS office, time management system, SAP/VIP or related
- Knowledge, skills and attributes
- G4S Policies and ProceduresGeneral administrationHuman Resources CommunicationComputer LiteracyTime ManagementAccuracy and attention to detailDeliver great customer servicegood judgment, attention to detail and confidentialitySupporting and Working with OthersActing ProfessionallyWork under PressureMeeting deadlines