ADMINISTRATION CLERK JOBS

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

POST 21/51: ADMINISTRATION CLERK (FINANCE)
REF NO: NCUTVET/DHET 2023/17
SALARY: R202 233 per annum (Level 05)

CENTRE:
Kimberley (Northern Cape Urban TVET College)

REQUIREMENTS:

• Grade 12/NCV L4.
• A minimum of 1 year of experience in a Finance environment will be an added advantage.
• 2 Knowledge and understanding of the Public Finance Management Act (PFMA) and Treasury regulations.
• Computer literacy in the Microsoft suite and a valid driver’s license are prerequisites.
• Good verbal and written communication skills, including presentation and report writing skills.

Recommendations:

• 2 Knowledge and understanding of the Public Finance Management Act (PFMA) and Treasury regulations.

DUTIES:
The incumbent will be responsible for:

• Assist with project reconciliation for Occupational Programmes.
• Assist with the payment of learner stipends.
• Assist with the processing of procurement for Occupational Programmes.
• Issuing invoices to funders and following up on their payments.
• Proper filing of project documents for Audit purposes.
• Receive and assess quotations to ensure that they comply with the minimum requirements and procedures of SCM.
• Ensure proper filing and safekeeping of documents.
• Ensure timeous processing of payments to suppliers.
• Receiving, verifying, and issuing stock items.
• Prepare requests for invoices to Funders and follow up on their payments.
• Perform other duties as delegated by the Supervisor.
• Ensure an accurate and updated database of student is maintained.
• Ensure that a database of Accreditation is maintained and updated

ENQUIRIES:
E Mokokong- HR Unit Tel No: (053) 839 2099/053 839 2074

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POST 21/52: ADMINISTRATION CLERK MARKETING AND COMMUNICATION)
REF NO: NCUTVET/DHET 2023/18
SALARY: R202 233 per annum (Level 05)

CENTRE:
Kimberley (Northern Cape Urban TVET College)

REQUIREMENTS:

• Grade 12, Recognised three-year National Diploma (NQF Level 6) in Communication/ Marketing/Public Relations or equivalent qualification in the relevant field will be an added advantage.
• Minimum of 1-2 years working experience in Marketing and Communication.
• Computer literacy in the Microsoft suite and a valid driver’s license are prerequisites.
• Good verbal and written communication skills, including presentation and report writing skills.

Recommendations:

• Knowledge of social media practice and channels, understanding of the importance of brand guidelines, graphic design and application across a range of channels, knowledge, and understanding of stakeholder management, event management, digital marketing, and website maintenance.
• Knowledge of policies and government environment of TVET Colleges including knowledge of annual reporting requirements by Higher Education Institutions.
• Good communication skills (verbal and written), ability to read and write, pay attention to details, sound interpersonal relations, and good telephone etiquette.
• Computer literacy and high level of reliability.

DUTIES:
The incumbent will be responsible for:

• Assist in marketing, promotion, and branding services.
• Assist in the coordination of public relations and media liaison services.
• Assist in the coordination of photographic services and drafting articles.
• Assist in the coordination of College events and communication administration services.
• Assist in updating the content, design, and layout of the College website.
• Perform other related functions in the area operation assigned by the manager.

ENQUIRIES:
E Mokokong- HR Unit Tel No: (053) 839 2099/053 839 2074

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POST 21/53: ADMINISTRATION CLERK (STUDENT SUPPORT SERVICES)
REF NO: NCUTVET/DHET 2023/19
SALARY: R202 233 per annum (Level 05)

CENTRE:
Kimberley (Northern Cape Urban TVET College)

REQUIREMENTS:

Grade 12/NCV L4.

• Recognised three (3) National Diploma (NQF level 6) in Psychology / Social Science will be an added advantage.
• 1-2 years in Student Support Administration environment or related field.
• Computer literacy in the Microsoft suite and a valid driver’s license are prerequisites.
• Good verbal and written communication skills.

Recommendations:

• Knowledge of PSET and CET Act.
• Knowledge and understanding of Student Support Services Act.
• Knowledge and understanding of electoral processes.
• Knowledge of Teaching and Learning.
• Knowledge of career guidance and extra-curricular activities.
• Knowledge of Skills Development Act, Public Service Regulations and Public Service Act, Labour Relations Act.
• Knowledge of the National Student Financial Aid Scheme and related legislation.
• Knowledge of the Public TVET sector and its regulatory and legislative framework.
• Knowledge of the Ethical regulatory and legislative framework.
• Knowledge and understanding of the Higher Education sector.
• Knowledge of Education Act.

DUTIES:
The incumbent will be responsible for:

• Assist in providing student support services such as attendance.
• Assist in implementing student work placement and Work Integrated Learning (WIL) policies.
• Render administrative services on career guidance, counselling and academic support for students.
• Assist in implementing the sport, recreation, arts and culture programs for student in the campus.
• Render administrative services for student governance and student leadership development and exit support programme.

ENQUIRIES:
E Mokokong- HR Unit Tel No: (053) 839 2099/053 839 2074

APPLICATIONS:
Please Forward Your Application, Quoting the Reference Number and the position you applying for to:

• The HR Department, Northern Cape TVET College, Private Bag X5031, Kimberley, 8300

OR

• Hand deliver to HR Department at 39 Long Street Kimberley

CLOSING DATE: 14 JULY 2023

NOTE:

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the most recent Z83 application for employment from issued by Minister for the Public Service and Administration or on the internet at www.gov.za in line with Regulation 10 of Public Services Regulation ,2016 and a detailed Curriculum Vitae, failure to do so will result in disqualification.

The successful candidate will be required to enter into a contract of employment and a performance agreement. The candidate will be subjected to a security clearance and verification of qualifications. The candidate will have to disclose his/her financial interest. The department is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representivity: (race, gender, and disability) in the Department through the filling of posts.