DEPARTMENT OF DEFENCE
POST 45/03: SECRETARY
REF NO: DIA/30/18
SALARY: R163 563 per annum (Level 05)
CENTRE: Defence International Affairs, Erasmuskloof, Pretoria
MINIMUM REQUIREMENTS: A minimum of Grade 12 or equivalent, plus a Secretarial or Office management Diploma. One to Two (1 – 2) years’ relevant experience will be an advantage. Special requirements (skills needed): Computer literate (MS Word, Excel and Power Point) and good typing skills. Good communication skills (written and verbal). Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal and secretarial skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion.
RESPONSIBILITIES: Provide a secretarial support services: Record appointments and events and manage the Director’s diary. Ensure effective flow of information and documents to and from the Director’s office. Receive and refer telephone calls to the correct role players. Write/type documents, memorandums, letters and reports. Handle classified files and documents. Compile agendas and take minutes during meetings. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Prepare briefing and notes for the Director as required. Keep an effective filing system. Coordinate all logistical arrangements for visitors of the office. Remain abreast with the procedures and processes that apply in the office of the Director and the entire Department. Scrutinise documents to determine relevant action/information required for meetings. Effectively distribute minutes/decisions/information and make follow-up where necessary.
TO ENQUIRE, PLEASE CONTACT: Mr T.E. Bogopane Tel No: (012) 355 5435 Mr K. Davhana Tel No: (012) 355 5859
To APPLY, send your CV attached to a Z83 form to: Department of Defence, Defence International Affairs Division, Private Bag X 910, Pretoria, 0001 or hand-delivered to: Defence International Affairs Division, Cnr Nossop & Boeing Street, Armscor Building (Defence Reception) Erasmuskloof, Pretoria, 0001
CLOSING DATE: 30 NOVEMBER 2018
Applications received after the closing date and faxed copies will not be considered.