DEPARTMENT OF DEFENCE
POST 41/06: SECRETARY GR II
REF NO: SAAF/22/18/01
SALARY: R163 653 per annum (Level 05)
CENTRE: SA Air Force HQ Unit, Pretoria
MINIMUM REQUIREMENTS: A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will be an advantage. Two to Five (2-5) years’ relevant experience. Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills.
RESPONSIBILITIES: Provide a secretarial support services: Record appointments and events and manage the Director’s diary. Receive and refer telephone calls to the correct role players. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Deal with classified files and documents. Arrange meetings and events for Director. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Director as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with the relevant policy and procedures. Remain abreast with the procedures and processes that apply in the office of the Director. Handle S&T advances and claims.
TO ENQUIRE, PLEASE CONTACT: Lt Col N.G. Nefale, Tel No: (012) 312 1366 9 Cpl S.P Soldaat Tel No: (012) 312 2879
To APPLY, send your CV attached to a Z83 form to:
- Post to: Department of Defence, South African Air Force Headquarters, Private Bag X199, Pretoria 0001
- Hand deliver to: South African Air Force Headquarters Unit, Dequar Road, Pretoria.
CLOSING DATE: 26 OCTOBER 2018