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DATA CAPTURER & SECRETARY JOBS AVAILABLE
DEPARTMENT OF HIGHER EDUCATION AND TRAINING
POST 33/46: DATA CAPTURER
REF NO: KHC2022/08/MIS
(Permanent)
SALARY: R176 310 per annum (Level 05)
CENTRE: King Hintsa TVET College (Teko Campus)
REQUIREMENTS: Matric or NCV Level 4. A recognised degree/diploma in Office Management, Secretarial / Management Assistant; Solid Secretarial skills, ability to prioritise and coordinate work; Knowledge of data capturing; Knowledge of computer literacy; Knowledge and understanding of Information Management Knowledge, understanding, application and interpretation of office management, data warehouse and IT prescripts.
DUTIES: Capture data from available records into the required formats e.g. system(s), databases, table and spreadsheet; Capture student registration, receipt of payment and issue student numbers; Capture ICES, ISAT and final marks; Capture enrolment forms during the registration period; Capture marks on the system and submit to EMIS Officer; Capture student’s absentees on the system; Verify query missing data and errors observed during data entry ;Ensure the integrity of data capture; Courier external papers to DHET; Review and validate all data from the records; Complete mark sheets hard copies and make copies to be used as attendance register in the exam venue; Receive marks from HODs; Receive mark sheets and timetable from DHET; Update registers and statistics; Submit data; Submit mark sheets to lectures in the marking venue (internal marking);Issue proof of registration, student card, statement of results and certificates; Make regular backups of data ;Maintain and update system records; Keep and maintain records and files; Ensure records and files are properly sorted and secured; File student records alphabetically for each registration period; Provide information to components; Email schedule of results to campus heads, HODs and senior lecturers ;Retrieve the results and disseminate information accordingly.
ENQUIRIES: Mr. O Kalimashe or Ms. P Soyizwapi Tel No: 047 401 6400
APPLICATIONS: Please hand deliver your Applications, Quoting the Reference Number to: King Hintsa TVET College, 218 Mthatha Road, Ibika, Butterworth, 4960.
NOTE: The application must include only completed and signed new Form Z83, obtainable from any Public Service Department or on the internet at www.gov.za, and a detailed Curriculum Vitae. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. The successful candidate will be subjected to a security clearance and verification of qualifications. Interviewed candidates will be subjected to a competency assessment where necessary. Correspondence or communication will only be entered into with short-listed applicants. The College /Department reserves the right to withdraw any of the advertised posts at any time depending on the need.
POST 33/47: SECRETARY TO DEPUTY PRINCIPAL FINANCE
REF NO: KHC/2022/08/FIN01
(Permanent)
SALARY: R176 310 per annum (Level 05)
CENTRE: Admin Centre
REQUIREMENTS: Grade 12/ Matric certificate Recognized National Diploma in Public Administration/Business Management/Office Management (NQF Level 6) or equivalent qualification Knowledge and Understanding of the TVET/CET Administration. Minimum of 1-2 years’ experience as a secretary. Basic knowledge of Financial Administration and Projects. Proven computer literacy, including advanced Microsoft Office suite (Word, Excel, Power-Point and Outlook.
DUTIES: Draft all letters, submissions, and memorandums. Preparing supporting documents for meetings, receive and distribution of stationery to the relevant officials. Assisting in the establishment and implementation of effective records and document management systems in the office of the Deputy Principal Finance. Ensuring meetings are effectively organised and liaising with the Chair to plan meetings. Coordinate all logistical arrangements for travelling and meetings etc. Processing of claims for travelling and meetings etc, Arrange all meetings, proceedings and activities of the above structures, compile agenda, minutes, reports and other records of the above structures, distributions of relevant documents for meetings of the above structures. Overall management of the office administration function.
ENQUIRIES: Mr O Kalimashe or Ms. P Soyizwapi Tel No: 047 401 6400
APPLICATIONS: Please hand deliver your Applications, Quoting the Reference Number to: King Hintsa TVET College, 218 Mthatha Road, Ibika, Butterworth, 4960.
NOTE: The application must include only completed and signed new Form Z83, obtainable from any Public Service Department or on the internet at www.gov.za, and a detailed Curriculum Vitae. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. The successful candidate will be subjected to a security clearance and verification of qualifications. Interviewed candidates will be subjected to a competency assessment where necessary. Correspondence or communication will only be entered into with short-listed applicants. The College /Department reserves the right to withdraw any of the advertised posts at any time depending on the need.