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JOB POST: BRANCH ADMINISTRATOR
G4S CASH SOLUTIONS SOUTH AFRICA
Reference: G4S/TP/5147458/221466
Salary: Market related
Job Type: Full Time and Permanent
Business Unit: South Africa – Cash Solutions
Region / Division: Africa
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
JOB INTRODUCTION:
Branch Administrator
G4S Cash Solutions has a vacancy for a Branch Administrator based in Mthatha.
Reporting to the Branch Manager, the Branch Administrator is responsible for ensuring the accurate and timeous administration/completion of the administration support process in line with company policies and procedures.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgment in the pursuit of the achievement of the goals of the organisation, and understanding the role which support plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
ROLE RESPONSIBILITY:
Prepare relevant data for Management in respect of budget and forecast processes within guidelines of financial policies in the branch.
Preparation and timeous submission of the branches annual budget and quarterly forecast for ROD and Business Analyst approval, conforming to defined budget guidelines and principles.
Maintenance of expenditure within approved levels by ensuring compliance with budgetary control procedures
Ensure branch compliance with company accounting and administrative practices, in conformance with legislation and generally accepted accounting practice.
Accounts Receivable:
Capture cash processing invoices to customers on SAP
Process all credit notes for customers on SAP
Ensure that all the income for revenue planned is achieved
Overview of the branch Accounts Receivable function, implementing effective credit control measures to ensure that cash flow is maximised.
Release collections on the bank
Accounts Payable:
Authorize and capture supplier invoices on SAP for payment by Accounts Payable
Complete new vendor motivations for processing
Prepare accrual journals for Regional Business Analyst
Reports:
Prepare monthly reconciliations for MMR, Balance Sheets, Activity Schedules and consumable stock
Check monthly reconciliation for Cash Processing
Preparation and timeous submission of accurate forecasts of monthly results, facilitating implementation of proactive measures to obviate unacceptable outcomes.
Analysis and evaluation of monthly accounts, reviewing actual performance against budget, identifying trends and highlighting variances, providing accurate management information to the Regional Operations Director.
Compile and review of regional balance sheet reconciliations where applicable (* function normally done by business analyst)
Oversee earnings analysis (salary report) on a monthly basis
Monitor and Control timeous and accurate processing of accounting transactions on the G4S SAP system, maintaining accurate and detailed records with supporting source documentation.
Conduct monthly consumable stock audits
Capture all consumable stock onto SAP system on a monthly basis
General:
Manage the process of all Capex motivations for central control
Check all petty cash reimbursements and submit for central control
Management and Supervision of staff
Ensure that all staff are trained on standard operating
Consumable Stock procedure and policies relevant to their role (specific to branch administration procedures)
Supervise branch admin and service and support staff and ensure that all job functions are correctly carried out, report back on findings
Monitor attendance and approve leave for all administration personnel
Health and Safety
Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks
Report all safety incidents to the relevant people
Discuss all safety incidents
Follow-up on any activities assigned through safety meeting/committee/representative/management
Attend safety education and refresher programmes
Comply with safety policies and procedures at workplace
Distribute safety information as and when required
Wear protective clothing all the time
THE IDEAL CANDIDATE:
Minimum Requirements:
Grade 12
Diploma in Accounting
3 years’ experience in Office Administration/Management
Knowledge, Skills and Attributes:
G4S Cash branch administration policy and procedures
G4S HR policy and procedures
G4S Business Ethics policy/ preventing Bribery and Corruption policy
Knowledge of Basic Accounting
MS Office
SAP – creditors and credit notes
Report writing skills
Communication (verbal and written)
Understanding Organization goals and objectives
Understanding organization environment
Dealing with change
Delivering objectives
Delivering customer service
Acting professionally
Teamwork and Collaboration
Managing and Leading people
We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.
Location: Mthatha