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Reference: G4S/TP/5147458/221466

Salary: Market related

Job Type: Full Time and Permanent

Business Unit: South Africa – Cash Solutions

Region / Division: Africa

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.



                                                       Branch Administrator

G4S Cash Solutions has a vacancy for a Branch Administrator based in Mthatha.

Reporting to the Branch Manager, the Branch Administrator is responsible for ensuring the accurate and timeous administration/completion of the administration support process in line with company policies and procedures.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgment in the pursuit of the achievement of the goals of the organisation, and understanding the role which support plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.



Prepare relevant data for Management in respect of budget and forecast processes within guidelines of financial policies in the branch.

Preparation and timeous submission of the branches annual budget and quarterly forecast for ROD and Business Analyst approval, conforming to defined budget guidelines and principles.

Maintenance of expenditure within approved levels by ensuring compliance with budgetary control procedures

Ensure branch compliance with company accounting and administrative practices, in conformance with legislation and generally accepted accounting practice.


Accounts Receivable:

Capture cash processing invoices to customers on SAP

Process all credit notes for customers on SAP

Ensure that all the income for revenue planned is achieved

Overview of the branch Accounts Receivable function, implementing effective credit control measures to ensure that cash flow is maximised.

Release collections on the bank


Accounts Payable:

Authorize and capture supplier invoices on SAP for payment by Accounts Payable

Complete new vendor motivations for processing

Prepare accrual journals for Regional Business Analyst



Prepare monthly reconciliations for MMR, Balance Sheets, Activity Schedules and consumable stock

Check monthly reconciliation for Cash Processing

Preparation and timeous submission of accurate forecasts of monthly results, facilitating implementation of proactive measures to obviate unacceptable outcomes.

Analysis and evaluation of monthly accounts, reviewing actual performance against budget, identifying trends and highlighting variances, providing accurate management information to the Regional Operations Director.

Compile and review of regional balance sheet reconciliations where applicable (* function normally done by business analyst)

Oversee earnings analysis (salary report) on a monthly basis

Monitor and Control timeous and accurate processing of accounting transactions on the G4S SAP system, maintaining accurate and detailed records with supporting source documentation.

Conduct monthly consumable stock audits

Capture all consumable stock onto SAP system on a monthly basis



Manage the process of all Capex motivations for central control

Check all petty cash reimbursements and submit for central control

Management and Supervision of staff

Ensure that all staff are trained on standard operating

Consumable Stock procedure and policies relevant to their role (specific to branch administration procedures)

Supervise branch admin and service and support staff and ensure that all job functions are correctly carried out, report back on findings

Monitor attendance and approve leave for all administration personnel

Health and Safety

Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.

Participate in safety forums created by company for example safety meetings and safety talks

Report all safety incidents to the relevant people

Discuss all safety incidents

Follow-up on any activities assigned through safety meeting/committee/representative/management

Attend safety education and refresher programmes

Comply with safety policies and procedures at workplace

Distribute safety information as and when required

Wear protective clothing all the time



Minimum Requirements:

Grade 12

Diploma in Accounting

3 years’ experience in Office Administration/Management


Knowledge, Skills and Attributes:

G4S Cash branch administration policy and procedures

G4S HR policy and procedures

G4S Business Ethics policy/ preventing Bribery and Corruption policy

Knowledge of Basic Accounting

MS Office

SAP – creditors and credit notes

Report writing skills

Communication (verbal and written)

Understanding Organization goals and objectives

Understanding organization environment

Dealing with change

Delivering objectives

Delivering customer service

Acting professionally

Teamwork and Collaboration

Managing and Leading people

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Location: Mthatha

Closing Date : 14 Oct 2022


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