REGISTRY CLERK & SENIOR ADMIN CLERK JOBS

DEPARTMENT OF DEFENCE

POST 21/07: REGISTRY CLERK: PRODUCTION
REF NO: DI/22/21/23/02
SALARY: R202 233 per annum (Level 05)

CENTRE:
Defence Intelligence

REQUIREMENTS:

Grade 12 (NQF L4) or equivalent.

Special requirements (Skills needed):

Basic Numeracy, Literacy and language skills.

DUTIES:
The successful candidate will be required to perform the following functions:

Securing and effective personnel registry service in MB area.

Ensuring secure personnel registry service to all clients.

Effective administration in the personnel registry.

Execution of the daily routine of the in Personnel Registry.

The receiving of incoming restricted, confidential documents on Personnel files.

Do all the administration in for your office with regards to receiving and dispatching of Personnel files.

Ensure the provision of personnel files on request.

The routine of files to clients.

The analysis of documents wrt restricted and confidential documents.

The receiving of incoming restricted and confidential documents.

Security control within the personnel registry.

Open all personnel files under supervision of person in control of the registry.

Ensure that a control card is used for every file which is opened.

Person’s force number must be on until list available.

No duplicated files may be opened.

Make sure of the volume number of personnel file.

Ensure every personal file has a register card (register for open and closed files).

The ability to render personnel service independently.

The maintenance of personnel files.

Record keeping with full history.

Timeous return of files. Control of records.

Handles registered post.

Completeness of registers.

The managing of a Personnel office.

ENQUIRIES:
Ms S.H. Mugali Tel No: (012) 315-0351 or Ms T.C. Nkopane Tel No: (012) 315 0508

APPLICATIONS:

Department of Defence, Private Bag X367, Pretoria, 0001

OR

Hand delivery: Liberty Building 278 Madiba Street, Pretoria Central).

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POST 21/08: SENIOR ADMIN CLERK: PRODUCTION
REF NO: SFHQ/21/21/23/01
SALARY: R202 233 per annum (Level 05)

CENTRE:
Joint Operations, SA Special Forces, Special Forces Headquarters.

REQUIREMENTS:

Grade 12 (NQF Level 4) or equivalent.

Special requirements/ skills needed:

Knowledge of Word, Excel and PowerPoint.

Ability to communicate effectively in English (written and verbal).

To be flexible, thorough and pay attention to detail.

The ability to work well with others and a desire to help people.

DUTIES:

Compile and type documentations as per CSW e.g. minutes, letters, memorandum, warning orders and operational instructions.

Ensure that the operational records and costs are updated daily as required by SSO Ops and the command element.

Ensure that the information for quarterly and annual operations reports are compiled as required by COS.

Ensure that the Ops room is prepared, and the IT equipment is ready for the VTC meetings with OC’s of SF units under command.

Ensure that all incoming and outgoing mail via electronic fax, hand delivered signals passing through the control room are disseminated to the SF sections.

Ensure that any classified documents are handled accordingly, place documents in a secure place.

Ensure that any situation report received for accident, personnel injury, etc are forwarded to SSO Ops immediately.

Ensure that the SF trust fund is collected and managed according to GOC SA Spec Forces requirements.

ENQUIRIES:
Maj S.D. Mabaya Tel No: (012) 674 5822 or WO2 L.J. Thubakgale Tel No: (012) 674 5845

More JOB opportunities HERE

APPLICATIONS:

Department of Defence, SA Special Forces Headquarters, Private Bag X888, Pretoria, 0001.

CLOSING DATE: 14 JULY 2023@16:00
(Applications received after the closing date and faxed copies will not be considered).

NOTE:

Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e. effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for.

If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted.

The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful.

Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.