SENIOR ADMINISTRATIVE OFFICER

Office of the Chief Operations Officer

SALARY : R316 791 per annum (Level 08)

CENTRE : Pretoria

REQUIREMENTS : A National Diploma/Degree or equivalent qualification on NQF level 6. Minimum of 3 years’ experience in the field of administration support services. Competencies: Be professional, highly motivated, initiative and critical thinker who will be able to gather and analyse information skillfully; Hands-on executive secretarial experience in offering services to the President; Have excellent interpersonal skills; Have excellent organizational and planning skills and ability to work on multiple projects simultaneously; Have sense of urgency and ability to identify, analyse and resolve problems in a timely manner; Be able to work independently and as part of a team and also work well under pressure;

Excellent telephone etiquette; Have project management skills; Have effective oral and written communication skills; Good office management skills; and Be able to handle confidential matters and has integrity and is trustworthy. Knowledge: Good understanding of protocol and security measures; Good computer knowledge; Good knowledge of travel and subsistence procedures; Good understanding of Public Service Regulatory Framework.

DUTIES : The successful candidate will be responsible for: handling, tracking and managing correspondence (internal and external) in the Office of the COO. Coordinating and managing requests made in terms of the Promotion of Access to Information Act (PAIA) in the entire organization. Liaising with internal and external stakeholder on matters related to Office of the COO. Coordinating procurement of goods, services and capital equipment on behalf of all managers within the unit. Coordinating events with the COO’s Office. Coordinating audit queries from the external and internal auditors/stakeholders for the Office of the COO. Managing stationary requests and determining appropriate stock level. Creating, maintaining and managing an accessible record keeping system for all documentation. Writing reports, including minutes for meetings, for the Chief Directorate. Assisting Senior Manager as and when required.

ENQUIRIES : Mr J Hlungwani Tel No: (012) 300 5376