Grade 12 Required - Careerposts
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ToggleAre you looking for a government data capturing job in South Africa? The Department of Traditional Affairs is inviting applications for a Data Capturer position under DPSA Circular 36 of 2026. The position is based in Pretoria and is linked to the term of office of the Commission on Khoi-San Matters.
The advertised salary is R201,093 per annum, plus 37% in lieu of benefits. Applicants must have Grade 12 or an equivalent NQF Level 4 qualification and at least one year of experience in data capturing and/or data management.
Candidates should also have knowledge and experience using Microsoft Excel and Access, as well as the ability to capture data and collect statistics. A post-Matric qualification will be an added advantage.
This CareerPosts guide explains the advertised requirements, duties, salary and application process to help eligible candidates prepare their applications.
| Vacancy detail | Information |
|---|---|
| DPSA Circular | Circular 36 of 2026 |
| Post number | POST 36/77 |
| Job title | Data Capturer |
| Department | Department of Traditional Affairs |
| Reference number | 2026/22 |
| Number of posts | 1 |
| Location | Pretoria, Gauteng |
| Salary | R201,093 per annum, plus 37% in lieu of benefits |
| Minimum qualification | Grade 12 or equivalent NQF Level 4 qualification |
| Experience | At least 1 year in data capturing and/or data management |
| Closing date | 23 October 2026 |
| Application methods | Email, hand delivery or post |
These details are drawn from the official advertisement. Applicants should read the full circular and follow the instructions for the Data Capturer position before submitting an application.
Official source: DPSA Circular 36 of 2026
The Data Capturer will support the Commission on Khoi-San Matters by entering, checking, updating and maintaining information from available records. The role also includes maintaining databases, registers, statistics and files, while providing secretarial and administrative support to the Commission.
Accurate data is important because it helps organisations maintain reliable records, prepare statistics and make information available when required. Errors or missing information can affect reports and the quality of administrative records.
This position therefore requires more than basic typing. Applicants should be comfortable working with computer systems, checking information for accuracy and identifying missing details or inconsistencies.
The position is linked to the term of office of the Commission on Khoi-San Matters. Applicants should take note of this condition when considering the opportunity.
Before applying, check that you meet the minimum requirements stated in the official advertisement.
Applicants must have a Grade 12 certificate or an equivalent qualification at NQF Level 4.
Make sure your CV accurately reflects your educational background. If you hold an equivalent qualification, ensure that it meets the stated requirement.
Candidates need at least one year of experience in data capturing and/or data management.
Relevant experience may involve entering information into computer systems, updating databases, checking records, maintaining spreadsheets or managing data files. Your CV should describe the actual duties you performed and the length of your experience.
Do not claim experience you do not have. The stated experience requirement is important when assessing whether you qualify for the post.
The advert requires knowledge and experience in Microsoft Excel and Access.
Excel is commonly used to organise information in spreadsheets, sort records, calculate totals and prepare basic summaries. Access is a database application that can be used to store and manage structured information.
Applicants should be familiar with the functions they claim to know and be prepared to explain their experience if asked during the selection process.
The position requires the ability to capture data and collect statistics. Candidates should understand the importance of entering information accurately and keeping records organised.
This includes checking source information, identifying errors and ensuring that captured details match the original records.
Advanced computer literacy is listed among the technical competencies. Applicants should be comfortable using relevant computer applications and managing electronic records.
The position may require working with databases, tables and spreadsheets, so practical computer skills are important.
Typing proficiency is another listed competency. The employee must be able to enter information efficiently while maintaining accuracy.
Fast typing is useful, but accuracy remains important when capturing names, dates, figures and other details from official records.
The successful candidate should have report-writing skills. These are useful when preparing summaries, updating statistics and supporting the Commission’s administrative work.
The advert identifies planning and organising, interpersonal relations, flexibility, teamwork, job knowledge and verbal and written communication as important competencies.
Candidates should be able to organise their workload, cooperate with colleagues and communicate professionally when dealing with information or administrative tasks.
A qualification obtained after Matric will serve as an added advantage. However, the stated minimum educational requirement is Grade 12 or an equivalent NQF Level 4 qualification, together with the required experience.
The Data Capturer will perform a range of duties relating to data management, quality control, recordkeeping and administrative support.
The employee will capture information from existing records into the required formats, including databases, tables and spreadsheets.
The information must be entered carefully so that it can be retrieved and used when needed. Applicants should understand the importance of following the required format and checking entries for mistakes.
Maintaining data quality is one of the central responsibilities of the position.
The employee will verify information, review captured data and query missing details or errors identified during data entry. This helps prevent incomplete or inaccurate records from being retained without investigation.
The successful applicant will review and validate data against available records. This involves checking whether captured information is consistent with the source documents.
When information is missing or unclear, the employee must follow the appropriate procedure to query it rather than making unsupported assumptions.
The duties include ensuring that data backups are maintained. Backups help protect information against accidental loss or technical problems.
The employee should follow the department’s procedures for handling and protecting electronic records.
The position includes updating registers and statistics. Accurate registers help maintain a clear record of activities and information relevant to the Commission.
Statistics should be updated carefully and should reflect the available information.
The Data Capturer will keep and maintain records and files. These must be sorted and secured appropriately.
Good recordkeeping makes information easier to retrieve and helps protect official documents from loss, damage or unauthorised access.
In addition to data-related duties, the employee will provide secretarial and administrative support to the Commission on Khoi-San Matters.
This means that applicants should be prepared to support administrative activities as assigned, in addition to capturing and managing data.
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The advertised remuneration is R201,093 per annum, plus 37% in lieu of benefits.
Applicants should note that the additional 37% is specifically stated in the official advertisement. Review the appointment documentation for the applicable payment arrangements and conditions.
The post is linked to the term of office of the Commission on Khoi-San Matters. It should not automatically be treated as a permanent position. Candidates should consider this condition before accepting an offer.
Applications are handled by the Department of Traditional Affairs. The official advertisement allows applications to be posted, hand-delivered or emailed.
Complete the prescribed new Z83 application form. Ensure that all required sections are completed, and sign the form before submitting it.
The DPSA instructions require applicants to use the correct Z83 form and indicate the reference number of the vacancy.
Your CV should clearly show your qualifications, relevant employment history, data capturing experience and computer skills.
Include the dates of employment and describe your actual responsibilities. Where relevant, explain your experience using Excel, Access, spreadsheets, databases, registers and reports.
Make sure your application identifies the position as:
Data Capturer — Reference Number: 2026/22
Using the correct reference number helps the department identify the vacancy you are applying for.
Email your application to:
DTARecruit202622@cogta.gov.za
Attach your completed Z83 form and CV, and check that the files are readable before sending the email.
The official advertisement provides the following options:
Postal address
Human Resource Management
Department of Traditional Affairs
Private Bag X22
Arcadia, 0083
Hand-delivery address
Department of Traditional Affairs
509 Pretorius Street
2nd Floor, Pencardia 1 Building
Arcadia, Pretoria
The application is for the attention of the Director: Human Resource Management.
The closing date is 23 October 2026. The general departmental instructions specify this closing date, so applicants should ensure that their applications reach the department by the deadline.
Do not wait until the final day to prepare your documents. Check the official circular for any further instructions and retain a copy of your application.
Official vacancy source: DPSA Circular 36 of 2026
A clear and accurate CV helps the recruitment team assess whether you meet the requirements of the position.
Explain where you gained your experience, the period you worked and the types of records or systems you handled.
For example, if you have captured customer information, updated spreadsheets, entered details into a database or maintained registers, describe the work accurately.
Mention Microsoft Excel and Access if you have experience with them. You may also include other relevant applications you have used, provided your statements are truthful.
Do not claim advanced skills if you are only familiar with basic functions.
Data capturing requires careful handling of information. If your previous work involved checking records, correcting errors or verifying documents, explain those responsibilities in your CV.
The role includes secretarial and administrative support. If you have experience maintaining files, preparing reports, updating registers or organising documents, include it where relevant.
Make sure your phone number and email address are correct. Use a professional email address and review your CV for spelling mistakes before submitting it.
Before sending your application, confirm that you have completed the following:
Meeting the minimum requirements does not guarantee shortlisting or appointment. The department will assess applications according to its recruitment and selection process.
Applicants should use the contact details and submission methods published in the official DPSA circular.
Be cautious of anyone who promises guaranteed government employment in exchange for money or requests banking PINs, passwords or other sensitive financial information. Do not pay unofficial recruiters to secure an interview or appointment.
CareerPosts shares vacancy information to help job seekers understand opportunities and prepare applications. It does not recruit or appoint candidates on behalf of the Department of Traditional Affairs.
It is a Data Capturer vacancy advertised by the Department of Traditional Affairs under DPSA Circular 36 of 2026.
The advertised centre is Pretoria, Gauteng.
The reference number is 2026/22.
Applicants need Grade 12 or an equivalent qualification at NQF Level 4.
Yes. Applicants must have at least one year of experience in data capturing and/or data management.
Yes. Knowledge and experience in Microsoft Excel and Access are stated requirements.
The advertised salary is R201,093 per annum, plus 37% in lieu of benefits.
Submit the completed Z83 form and CV by email to DTARecruit202622@cogta.gov.za, or use the postal or hand-delivery address in the official circular.
The closing date is 23 October 2026. Check the official circular for the complete instructions.
DPSA POST 36/77 is a Data Capturer opportunity with the Department of Traditional Affairs in Pretoria. The advertised remuneration is R201,093 per annum, plus 37% in lieu of benefits.
Applicants need Grade 12 or an equivalent NQF Level 4 qualification and at least one year of experience in data capturing and/or data management. Knowledge of Microsoft Excel and Access is also required, while a post-Matric qualification is an added advantage.
If you meet the requirements, prepare a detailed CV, complete the new Z83 form and submit your application using the official contact details. Make sure the reference number is correct and submit before the closing date.
Always verify the vacancy details against the official DPSA circular before applying.