SECRETARY JOB
Table of Contents
DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
POST 27/24: SECRETARY
REF NO: 3/2/1/2022/455
Office of the Chief Registrar of Deeds
SALARY: R176 310 per annum (Level 05)
CENTRE: Gauteng (Pretoria)
REQUIREMENTS: Applicants must be in possession of a Grade 12 Certificate. Relevant experience in a secretarial environment. Job related knowledge: Advanced computer literacy (Microsoft Word, Excel, PowerPoint, etc). Job related skills: Good telephone etiquette. Sound organisational skills, Good people skills, Computer literacy. Language skills and ability to communicate well with people at different levels and from different backgrounds. Basic written communication skills. Good grooming and presentation. Ability to work under pressure. Willingness to work irregular hours. High level of reliability. Ability to act with tact and discretion. High level of confidentiality.
DUTIES: Provide a secretarial / receptionist support services to the Director. Receive telephonic calls and refer them to the relevant role players if not meant for the Director. Record appointments and events on the diary. Type documents for the Director and other staff within the unit. Operate office equipments e.g. fax machines, scanners and photocopiers. Provide a clerical support services to the Director. Liaise with travel agencies to make travel arrangements for the Director. Check the arrangements when relevant documents are received. Arrange meetings and events for the Director and other staff in the unit. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Process the travel and subsistence claims for the Director. Process all invoices that emanates from the activities of the work of the Director. Record basic minutes of the meetings of the Director where required. Draft routine correspondences and reports. Do filing of documents for the Director. Administer matters like leave registers and telephonic accounts for the Director. Receive, record and distribute all incoming and outgoing documents. Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings. Remain up to date with regard to prescripts / policies and procedures applicable to his / her work environment to ensure efficient and effective support to the Director. Study the relevant Public Service and the Departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the Director. Maintain an electronic document tracking system. Capture and update register (requests, action list). Distribute the documents to relevant officials. Monitor compliance in terms of time frame determined by the Director by sending reminders. Inform the Director of delays or non-compliance to due dates.
ENQUIRIES: Mr RS Saila Tel No: (012) 338 7296
APPLICATIONS: Please ensure that you send your application to Private Bag x918, Pretoria, 0001 or Hand deliver it to the Office of the Chief Registrar of Deeds at Cnr Bosman and Pretorius, Pretoria, 0001 before the closing date as no late applications will be considered.
NOTE: Coloured, Indian and White Females and African, Coloured, Indian and White Males and Persons with disabilities are encouraged to apply.
POST 27/18: PRINCIPAL DEEDS REGISTRATION CLERK: REGISTRATION
REF NO: 3/2/1/2022/462 (X2 POSTS)
Office of the Registrar of Deeds
SALARY: R176 310 per annum (Level 05)
CENTRE: Western Cape: (Cape Town)
REQUIREMENTS: Applicants must be in possession of Grade 12 Certificate. No experience. Knowledge of Deeds Registry registration procedures. Ability to identify, classify and record a variety of official documents for printing. Knowledge of Records Management. Computer literacy. Filing skills. Archiving skills. Communication skills (verbal and written). Good interpersonal skills. Time management. Teamwork.
DUTIES: Operating photocopy machine. Make copies of deeds and documents, complete register, production sheet and submit to supervisor. Drawing and filing of micro film rolls. Draw and files micro film rolls. Search for unobtainable micro film rolls and report to supervisor. Make deeds view copies. Obtain application form / list from the requester, search for deeds and documents and print. Operating digitizers. Obtain application form / list from the requester, search for deeds and documents and print. Maintenance of documents. Update leasehold / freehold list.
ENQUIRIES: Mr T Clark Tel No: (021) 464 7601
APPLICATIONS: Please ensure that you send your application to Private Bag X9073 Cape Town 8000 or Hand deliver it to the Office of the Registrar of Deeds: Cape Town at 90 Plein Street, Cape Town, 8001 before the closing date as no late applications will be considered.
NOTE: African, Indian and White Females and Coloured, Indian and White Males and Persons with disabilities are encouraged to apply.
CLOSING DATE: 05 August 2022 at 16:00
NOTE: The application must include only completed and signed new Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualify. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report. Applications: Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications we envisage to receive, applications will not be acknowledged. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. Important: DALRRD is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DALRRD through the filling of posts. The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. All shortlisted candidates will be subjected to personnel suitability checks. The successful candidate will be subjected to undergo security vetting. DALRRD will conduct reference checks which may include social media profiles of the shortlisted candidates. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department.