SECRETARY TO DIRECTOR JOBS

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

POST 46/75:
SECRETARY TO DIRECTOR

REF NO:
DHET43/11/2022

Branch: Technical and Vocational Education and Training

Chief Directorate: TVET Systems Planning and Institutional Support

Directorate: TVET College Management and Governance Support

SALARY:
R181 599 per annum (Level 05)

CENTRE:
Pretoria

REQUIREMENTS:

An appropriate national senior certificate/grade 12 certificate (vocational) (NCV) Level 4 certificate.

A bachelor’s degree/national diploma in Secretarial, Administration or equivalent qualification in secretarial functions will serve as an added advantage.

A minimum of one (1) to two (2) years of employment experience in the secretariat, office administration and rendering support services to management.

Knowledge of administration, financial management and procurement processes.

Knowledge and Application of the Public Finance Management Act, Treasury Regulations, Public Service Regulations and relevant legislation and policies that govern administrative processes in the Public Sector.

Proven Computer literacy with knowledge of MS Office Software packages Word, Excel, Access, and PowerPoint).

Good written and verbal communication skills.

Excellent telephone etiquette, planning and organising skills.

Good communication (oral and written) and interpersonal skills.

Ability to work in a team and work under pressure, meet tight deadlines and be target driven.

High levels of professionalism and work ethic.

DUTIES:

Provide secretarial and administrative support to the Director, diary management, travel arrangements, supply chain management processes and other secretarial support. Arrange all meetings/workshops/conferences with PSET Stakeholders.

Compile minutes, actionable items, and resolutions on all such meetings/workshops/conferences. Provide secretariat support to various forums hosted by the Directorate.

Manage correspondence and document flow in the office of the Director.

Create a filing and workflow tracking system for the Directorate.

Maintain and regularly update Directorate databases.

Provide logistical support to the Directorate.

Assist with compiling submissions and memos where it is required.

Attend and respond to stakeholders’ queries and provide assistance in the Council appointment project of the Directorate.

ENQUIRIES:

Mr P Mtshali Tel No: 012 312 5089

Mr R Kgare Tel No: 012 312 5442

Mr D Moyane Tel No: 012 312 5165

APPLICATIONS:

DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button)

Or

http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.

CLOSING DATE: 30 DECEMBER 2022

NOTE:

Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A user guide and ‘how to’ videos will assist in how to compete for the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.

All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be required to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will take place without the successful completion of the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. “DHET is committed to providing equal opportunities and practising affirmative action.

The appointment will be done in line with the approved Employment Equity Plan. Persons with disability are encouraged to apply. It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation.