AFGRI Administration Clerk Vacancy in Grootvlei

AFGRI is offering an opportunity for an Administration Clerk (Retail) in Grootvlei. The permanent position is suited to an organised and detail-oriented candidate with Grade 12 and at least one year of administration experience. The successful candidate will support the branch with stock administration, receiving, claims, reporting, cash-up processes, supplier communication and customer queries.

The AFGRI Administration Clerk vacancy closes on 20 August 2026, giving interested candidates an opportunity to prepare their documents and review the requirements before submitting an application.

AFGRI Administration Clerk 2026

The Administration Clerk will play an important role in keeping the retail branch’s administrative processes accurate and up to date. The position involves working with delivery notes, invoices, stock records, claims, reports and cash-up information.

Because the role involves financial and stock-related administration, attention to detail is important. The successful candidate will also need to communicate effectively with suppliers, customers, branch employees and other internal stakeholders.

Job Details

Requirements for the AFGRI Administration Clerk Job

Applicants should meet the minimum requirements specified for the position.

Education

The minimum educational requirement is:

• Grade 12.

Work Experience

Candidates should have:

• At least one year of administration experience.
• Experience working with documents, records and administrative processes will be useful.
• An understanding of stock or retail administration can be beneficial.

The position requires someone who can manage several administrative tasks while maintaining accuracy and meeting deadlines.

Key Skills Required

The Administration Clerk should have good computer and communication abilities.

Important technical competencies include:

• Computer literacy.
• Knowledge of Microsoft Office.
• Good verbal communication skills.
• Good written communication skills.
• Ability to work with administrative records.
• Ability to process information accurately.
• Ability to identify discrepancies in documents and stock records.

The position also requires strong behavioural competencies. AFGRI lists accuracy, discipline, identification with management, cooperation and teamwork among the required competencies.

Duties and Responsibilities

The successful candidate will perform a range of administrative duties within the retail branch.

Receiving and Stock Administration

One of the important responsibilities will be assisting with the receiving of stock.

Duties include:

• Receiving stock and comparing it against delivery notes.
• Filing delivery notes.
• Assisting with ad-hoc receiving duties.
• Ensuring documents are processed correctly.
• Checking that system number sequences are accurate.
• Ensuring stock received corresponds with orders.
• Checking that product codes and prices correspond with the relevant orders.

The Administration Clerk will also assist with stock-taking activities and maintain accurate stock records.

Invoices and Orders

The position includes administrative work relating to invoices and purchase orders.

The successful candidate will:

• Collect invoices electronically.
• Link invoices with delivery notes and orders.
• Follow up on outstanding invoices.
• Communicate with suppliers about credit notes and discrepancies.
• Monitor outstanding purchase orders.
• Ensure documentation is properly processed and maintained.

Accuracy is particularly important because incorrect information can affect stock records, payments and branch reporting.

Claims Administration

The Administration Clerk will also be responsible for capturing and processing different types of claims.

These may include:

• Warranty claims.
• Damaged items.
• Short deliveries.
• Surplus deliveries.
• Expired stock.

Claims must be captured correctly and monitored until the relevant issues are resolved.

Reporting Responsibilities

Another important part of the position involves preparing and maintaining reports.

The successful candidate will generate:

• Daily reports.
• Weekly reports.
• Monthly reports.
• Outstanding claims reports.
• Outstanding purchase order reports.
• Negative on-hand reports.
• Stock-taking reports.
• Variance reports.

The candidate will also report stock variances to the line manager and assist with quarterly stock-taking.

Stock count sheets must be captured accurately on the system, while discrepancies should be identified and reported.

Customer and Supplier Communication

The role involves regular communication with both internal and external clients.

The Administration Clerk will be expected to:

• Maintain positive client relationships.
• Respond to client queries.
• Resolve administrative queries where possible.
• Communicate with suppliers about outstanding invoices.
• Follow up on credit notes.
• Investigate stock discrepancies.
• Work with colleagues to resolve branch-related issues.

Good communication skills will therefore be important in this role.

Cash-Up Administration

The position also includes daily cash-up responsibilities.

The successful candidate will ensure:

• Cash-ups are completed daily.
• Cash surpluses and shortages are paid in according to company policy.
• Daily cash-up information is reported.
• Balances and discrepancies are communicated to the Regional Banking Clerk.

This means candidates should be comfortable handling confidential financial and administrative information.

What Type of Candidate Is AFGRI Looking For?

This vacancy could suit someone who enjoys structured administrative work and is comfortable dealing with documents, systems and people.

A suitable candidate should be:

• Accurate and detail-oriented.
• Disciplined and dependable.
• Comfortable working with numbers and records.
• Able to communicate professionally.
• A team player.
• Able to cooperate with colleagues.
• Comfortable following established procedures.
• Capable of identifying discrepancies.
• Able to manage multiple administrative responsibilities.

Candidates should also be prepared to work in a retail branch environment where stock, customers, suppliers and administrative deadlines need to be managed efficiently.

Salary and Financial Support

The official vacancy states that the salary is Market Related. AFGRI has not provided a specific salary figure in the supplied vacancy information.

For budgeting purposes, candidates should therefore not assume a guaranteed salary amount based on online estimates. The actual package may depend on AFGRI’s internal salary structure, experience and other employment considerations.

Applicants should also consider their own costs when applying, including transport to and from the Grootvlei workplace, documentation and other employment-related expenses. There is no indication in the supplied advert that AFGRI provides a separate financial support or relocation allowance for this position.

Application Closing Date

The closing date for the AFGRI Administration Clerk (Retail) vacancy is 20 August 2026.

Candidates should ensure that their application and supporting information are submitted before the stated deadline.

AFGRI notes that correspondence will be limited to shortlisted candidates. Applicants who have not received communication within 30 days after the closing date may consider their applications unsuccessful.

Important AFGRI Application Information

AFGRI states that the filling of this position will be aligned with its Employment Equity Policy.

Applicants should also be aware that personal information submitted as part of an employment application will be processed in accordance with the Protection of Personal Information Act (POPIA). AFGRI directs applicants to its HR Processing Notice for further information about how applicant information is processed.

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Frequently Asked Questions

1. What position is AFGRI advertising?

AFGRI is advertising an Administration Clerk (Retail) position.

2. Where is the position located?

The position is based in Grootvlei.

3. Is the AFGRI Administration Clerk position permanent?

Yes. The advertised job type is Permanent.

4. What qualification is required?

Applicants must have Grade 12.

5. How much experience is required?

The minimum requirement is one year of administration experience.

6. What is the salary?

The salary is listed as Market Related. No specific salary amount is provided in the supplied vacancy.

7. When does the vacancy close?

The closing date is 20 August 2026.

8. What computer skills are required?

Applicants should have computer literacy, including knowledge of Microsoft Office.

9. What will the Administration Clerk do?

The role includes stock receiving, document processing, invoice administration, claims processing, reporting, stock-taking, supplier communication, customer support and cash-up administration.

10. Is previous retail experience compulsory?

The supplied requirements specify one year of administration experience. Retail-specific experience is not listed as a separate compulsory requirement, although relevant experience may be useful.

Key Takeaways

The AFGRI Administration Clerk (Retail) vacancy offers a permanent opportunity for an administration-focused candidate in Grootvlei.

The main points to remember are:

• Position: Administration Clerk (Retail)
• Location: Grootvlei
• Reference: 0426-AdminClerk-0826
• Education: Grade 12
• Experience: 1 year administration experience
• Job Type: Permanent
• Salary: Market Related
• Closing Date: 20 August 2026

Candidates should carefully check the official vacancy information and application instructions before submitting their application.

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